MusicMaster Blog

by Paul Ziino

Starting in MusicMaster Pro 8.0.11, you can change the default sort order of your library when you open categories via the Info Bar. By default, MusicMaster’s library sorts by Song ID, the internal number that keeps track of your songs. Song ID started at 1 with the first song added. The second song added was 2, and so on. Once a song is deleted, its Song ID is never repeated in the library.

With this new feature, you can change that default sort order. If you’d rather your library opens alphabetically by Artist or by Title, you can make that adjustment. Go to Tools/Options and under Library Editor Options you’ll find Library Layout Defaults. Here you can pick a different field (instead of Song ID) for the Library Maintenance Default Sort Field.

If you leave the setting at [None] there will be no change. But if you change it to Artist, now when you double-click a category from the Info Bar list, that category will open sorted as you’ve indicated. Maybe you want the library to sort by Title? Or what about by your automation asset code? Or any other field in your data. Whatever you desire, you can set it.

For assistance with this or any other MusicMaster items, call or email your MusicMaster Scheduling Consultant today.

by Paul Ziino

Looking at the Schedule Editor, have you ever wondered “Who did that?” Here is a quick and easy way to find out.

First, you need to make sure that Dataset Security is turned on under Tools/Options/Dataset Security (as well as Users and Rights). This means each user will have a unique username and password for logging into the database. Once that is done, you can see who has made changes and when within the schedule editor.

There are three fields you’ll want to add to your Schedule Editor view: Schedule:Manual, Schedule:Changed By, and Schedule:Last Change.

Now that your fields have been added to the view, you can see that Schedule:Changed By will tell us who made the last edit in the hour. Schedule:Last Change tells us when that edit was made. In the Schedule:Manual field, you will see a capital M on any position that was edited (not scheduled by the automatic scheduler).

You need to display Hour Headers via the Show/Hide Elements icon in order to see the Changed By and Last Change field information.

Here we see Tom made the last changes at 3:28pm.

In the next picture, we see that Cindy made the most recent changes to the hour.

There’s also a handy feature to see what changes were made between the time you exported your log vs. the time your log was reconciled. You can do so with the History Snapshot.

At any time in the Schedule Editor, you are able to create a snapshot of the log by clicking the camera icon to Compare current history to a saved snapshot.

The first time you click the icon in a schedule you’ll create that snapshot. You can also set MusicMaster to automatically create a snapshot upon export.

Once the snapshot is created, you can compare it to the log as it stands by clicking that camera icon in the schedule editor again. Then click Compare. Your display will allow you to Show All, Show Changed items, or Show Unchanged items. Here’s a sample of the Changed Items. Note, hours with no changes will just display hour headers in this view.

Need a hand setting any of this up? Make sure to contact your MusicMaster Support Consultant. They have the answers you seek!

MusicMaster Pro 8.0.11 is now available to you under Help, Check for Update. Key changes are as follows:

You can now set the default sort order when opening up song lists in Library Maintenance from the Infobar. This is located in Tools, Options under Library Editor Options, Library Layout Defaults.

You can now adjust the way the Schedule Editor matching value search functions (Ctrl-1/Ctrl-2) work when you are searching a multiple keyword field. The choices are Primary Keyword Only, Match Any Keyword or Match All Keywords. This setting is in Tools, Options under the Schedule Editor Replacement Song Options.

When using the Scheduling Recap function in the Schedule Editor, you can now choose to do this by Song ID to see all attempts to schedule a song, or by History ID to just see all attempts that were made to schedule a specific element.

You can now force a confirmation prompt when you try to drag a song in Library Maintenance to a Song List on the InfoBar and that song is already in the selected Song List. g.

If you pause the Audio Player and then switch to a different song before resuming playback, the play button and F12 will start playing the new song, but clicking the pause button again will resume the paused song.

Improved the speed of loading data in the Scheduling Calendar

You can find the full list of changes under Help, Release notes. Please contact your MusicMaster Scheduling Consultant with any questions.

How to Make 56,000 Oldies Sound Like a 590-Song Format

by Joe Knapp – Founder/President, MusicMaster

Listen to MusicMaster Oldies, streaming now on Live365, TuneIn, and iHeart, and you’ll hear something that sounds like a tight-formatted oldies format. But listen long enough and you will hear over 56,000 songs. How long do you have to listen to hear them all? Maybe ten years.

You can also hear it using the pop-out player on the MusicMaster Oldies Blog.

There are about 2,500 average listeners (and growing) and each of them listens for an average of one hour. The concept is based on a blend of philosophies. Terrestrial radio stations build cume by playing only the hits. Internet streams often go the “long tail” route and play everything under the sun. MusicMaster Oldies plays only the hits, but occasionally blends in one of those deeper cuts using imaging to turn them into special features.

Here’s how it works.

There are actually 591 songs in the active rotation, excluding songs by the Beatles and Elvis.

There are five songs in a Super Power category and you’ll hear one of them every hour. That’s five-hour rotation. These are specially selected “core” songs that are ultra-familiar and timeless music. Using Auto-Platooning, one of these songs is replaced every Sunday with the most rested song of the same type from the A-Power category. This keeps things tight, but fresh. It takes five weeks to replace all five songs, and just under two years to cycle all the “core” songs from A-Power into this SP-Super Power category.

The A-Power category has 173 cream-of-the-crop oldies from 1955-1973 and we play ten of them every hour. That’s a 17-hour turnover. 94 of these songs are marked as “core” and the other 83 are not. Every day, using Auto-Platooning, three of the non-core songs that have played the most are replaced with three from the AX – Resting A category that have rested the longest. Each non-core song rests for about three months before swinging back into action. The core songs never rest.

The B-Secondary category contains 274 songs and we play seven of them every hour. That’s a 1-day 15-hour turnover. Ten of the most played songs are swapped with ten from the BX – Resting B category that have been resting the longest. It takes about six months to cycle all these songs in and out of rest. You can barely notice these swaps because they happen very gradually!

The C-Spice category contains 134 songs, and we play one per hour. That’s a 5-day 14-hour turnover. Ten of these songs are also swapped with the most rested songs in the CX – Resting C category every day. It takes about six months for all of them to swap in and out of active rotation.

The three “rest” categories contain 237 (for A), 1324 (for B), and 1689 (for C) songs.

Here’s an example of songs you might hear in each category:

• A Core: Association – Along Comes Mary
• A Non-Core: Bee Gees – I’ve Gotta Get A Message To You
• B: Beach Boys – Good Vibrations
• C: Alice Cooper – Elected

The Beatles and Elvis have a ton of material and their familiarity and mass appeal make their songs somewhat interchangeable.

There are two Beatles and Elvis categories, Primary and Secondary, that alternate every hour. That’s a total of four categories. In each hour you’ll hear one from a Primary and one from a Secondary. There are 67 songs in the Beatles Primary (5-days 14-hours) and 274 songs in the Beatles Secondary (22-days 19-hours). There are 45 songs in the Elvis Primary (3-days 17-hours) and 239 songs in the Elvis Secondary (19-days 21-hours).

But where are the other 55,000 plus songs? Good question! They’re in separate categories that rotate with associated imaging in a Format List. Only one of these categories is called for every hour, and it takes 15 hours to hear just one song from each. Here are the names of these specialty categories and an example of what’s in them:

• Buried Treasure: Beach Boys – Wendy
• Undiscovered Gold: Bob Dylan – Highway 61 Revisited
• Euro-Gold: Adam Faith – Cheryl’s Going Home
• Doo-Wop: Herb Lance and the Classics – Blue Moon
• Garage Rock: Next Five – Little Black Egg
• Teeners: Ginny Arnell – I Wish I Knew What Dress To Wear
• West Coast-Surf: Lively Ones – Pipeline
• Rock Classics: Jimi Hendrix – Fire
• R&B Gold: Bobby Bland – Call On Me
• Motown: Marvin Gaye – Stubborn Kind Of Fellow
• Rockabilly: Carl Perkins – Pink Pedal Pushers
• Country Classics: George Jones – White Lightning
• Nice and Easy: Frank Sinatra – The Lady Is A Tramp
• Old Gold: Doris Day – A Bushel And A Peck
• Novelty Songs: Playmates – Beep Beep

There are only two Format Clocks that alternate every other hour, just to flip-flop those Beatles and Elvis categories. Here’s what one of them looks like:

• Station ID
• SP – Super Power
• B – Secondary
• A – Power
• C – Spice
• A – Power
• BS – Beatles Secondary (or Power)
• A – Power
• B – Secondary
• A – Power
• B – Secondary
• A – Power
• B – Secondary
• A – Power
• Format List: New Oldies Spice Categories (Two elements, imaging first, then rotating through:)
• BT – Buried Treasure
• AOR – Rock Classics
• CTY – Country Classics
• EG – Euro-Gold
• NOV – Novelty Songs
• RB – R&B Gold
• OG – Old Gold
• UG – Undiscovered Gold
• GR – Garage Rock
• DW – Doo-Wop
• TE – Teeners
• WC – West Coast / Surf
• RY – Rockabilly
• MOT – Motown
• NE – Nice and Easy
• A – Power
• B – Secondary
• A – Power
• EP – Elvis Primary (or Secondary)
• A – Power
• B – Secondary
• A – Power
• B – Secondary
• Hour Timing: 59:40 – 60:20

Each clock ends with an Hour Timing marker and an Hour Timing rule is applied to all categories. This keeps each hour within plus or minus 20 seconds of 60 minutes. I run Ready Check before exporting to make sure each day isn’t over or under scheduled. That never happens!

There are a few other tricks hidden under the hood. When I schedule music, I do one week at a time using ganged pass orders and scheduling just the SP-Super Power category first for the entire session. Then I run a second pass to schedule everything else, this time scheduling each hour before going on to the next hour. The A, B, and C categories are scheduled first, then all the others. There are never any unscheduled positions, and log editing is never required. It takes about an hour to schedule each week.

The rules are very simple because I lean on Optimum Goal Scheduling to do most of the heavy lifting.

Of course, this same concept should work for just about any gold-based format if you dare to try it!

If anyone has any suggestions for me that might improve things a bit, please let me know. Just don’t suggest that I play fewer songs! This is still a work in progress as I add even more songs to the specialty categories and remove songs that just weren’t very good (probably payola adds).

By Jesus Rodriguez

Did you know that MusicMaster isn’t only for scheduling music? While you may already be aware that MusicMaster can be used for scheduling talk shows, like morning drive or even a full talk radio station, the topic has come up frequently concerning sports. There are now more clients that are partnering with their local sport franchises of every level from youth sports to professional for game broadcast. The question coming up a lot lately is, “How do I create a clock for a sports broadcast?” In this blog, I hope to show you a very basic sports clock using the log notes element and some additional categories as a suggestion for sweepers or bumper music.

Sample MusicMaster Sports Clock:

Quick disclaimer, most sports will be longer in length than one hour and may require multiple clocks. The sample above is a basic sports clock with shorter play periods/quarters for basic math and understanding.

The two main clock elements (although you are welcome to use others) are lognotes and fixed positions. You will replace the lognote shown above with your own description if you wish and most importantly, with your automations commands for things like turning off the live feed channel, going back to the live feed pod, commands for your commercial breaks (which will be identical to what you are already using now in your music clocks with the minor time modification if required), and sync commands.

The lognotes represent the portions of the live show, while the fixed items are your show’s sweepers and bumper music, which is optional. There you can also include song categories if you plan to incorporate them into your show to still have a feeling of your music station being represented during a sports broadcast.

If you have any questions or need assistance, please contact your MusicMaster support representative.

By Chris Hulsether

You want to get a little spicy with your playlist, but need to control that spice so everything balances well. Just like balancing the flavors of a great street taco: not too spicy, but enough spice to know it’s there. On one hand, you can use the Random element, but it is random and will schedule any of your selected categories, with no rhyme or reason to what categories get scheduled. Or you can use Format List elements, but unless you do a lot of different patterns the same pattern can get predictable.

How about Proportional elements? This can give you a little spice and a way to control it!

I would recommend this for gold formats or gold categories, if you have a few different ones to choose from.

Today’s country stations and even some CHR’s are starting to spike in more and more “Old” Gold into the playlist, and I am all about it! You get that occasional Garth Brooks “Friends in Low Places” that pops up out of nowhere. Or a classic Britney Spears song for that CHR.

This is the way you can use the Proportional element. In my example, I set it so that 80% of the time, you get a familiar song from Power Gold. But 20% of the time, you can have it go to a “Throwback” Category where you will have an older Garth, George Strait or Alan Jackson song pop up. If you add this once or twice in your clocks all day, you will sometimes get that random throwback in your day that gives that “Oh Wow I haven’t heard that one in forever” feel to your station. It also won’t be predictable when it schedules, and you control what that proportion is so it’s not too much or too little.

So how is it done?

Take a clock and change an Element position and make it Proportional.

You set the percentages in the Element Properties. I have a 4 to 1 ratio meaning 80% of the time it will be Power Gold (PG), 20% Uber Gold (UBG). You can use whatever ratio you like and use as many categories as possible that you want in one element.

Now, this doesn’t mean that you’ll always hear four PGs in this position and then a UBG. Rather, over the course of time, you’ll have a 4:1 ratio of PG:UBG in that position. You could get five or more PGs before a UBG comes into that clock position. But, over time, that requested ratio would be realized.

Over time, this will schedule that random throwback song in different places and different times based on your clock setup, and the rules for that random category will still apply, just like any other element.

You can use the History Browser and see how many “Throwback” songs scheduled and see the different hours they are popping up, so you can tell if it’s too spicy or if it needs a little more.

by Dave Tyler

I get a call about once per week where a programmer is asking if it is possible to “Shuffle” the schedule order of a category. The answer is a big YES. To keep it simple before taking a deeper dive, to do a basic “Full Shuffle” go to Dataset/Schedule/Schedule Order and click on the “Arrange Songs In This Category” icon. You can also right click anywhere in the Info Bar and choose Schedule Order as well.

The next box that pops up defaults to the “Full Shuffle”. The Full Shuffle is simply a random shuffle of the category. Sometimes folks will choose this when they begin to sense a predictable pattern of a category and just want to freshen up the order. You can choose a single category or multiple categories.

It is important to note that if you are a song history buff and love looking at your rotations and histories and seeing that nice wave of a song moving through hours and quarter hours, that a shuffle will disrupt that pattern briefly upon the next scheduling session because the order has changed and therefore the pattern has changed. It will plane out again as you continue to schedule.

A full shuffle is kind of a generic shuffle just to mix things up, but MusicMaster offers many more options when it comes to how or what you shuffle. Clicking on the dropdown menu, you get these incredible options.

A quick look in the robust MusicMaster “Help Section” defines what each of these does.

For more information on how to use our great Help section check out this blog post: https://musicmaster.com/?p=8397

One of my favorite shuffle options is the “Optimize By Field”. If you have a new library and are adding a bunch of songs by a single artist, or perhaps your format has a huge amount of “Featured” artists on songs and it is a challenge to schedule because of this, then this is a pretty amazing feature. Using the example above, if I “Optimize by Field” and choose “Artist Keywords” it will separate all the songs by each artist as far apart from each other in the schedule order as mathematically possible. So, if you’re a Classic Rock station and just added 50 Rolling Stones songs to a category, then this will separate them from each other to make scheduling easier. My other example was featured artists on songs. Just about every format from Latin to R&B, Country to CHR is inundated with featured artists. When Optimizing by Artist Keyword, MusicMaster tries to optimize all of the artists on the song. Just plain cool! Now of course if you add 50 Rolling Stones songs, they are not going to schedule back to back even if they are in that order in the Schedule Order because of Artists Separation rules and others. But by shuffling this way, it makes the process easier from the start because the order is more natural and comfortable. Speaking of the difficulties of featured artists, here is a link to a blog with some cool ideas and solutions to deal with this: https://musicmaster.com/?p=7733

Another question I get a lot is “How often should I shuffle?”. There is not really a black and white answer to this. You don’t need to shuffle ever, but you may want to shuffle for a variety of reasons, many of which we discussed above. If you add a bunch of new music or feel like you are hearing the same songs scheduled near each in a similar order, then you may choose to shuffle. It really comes down to your philosophy and there is no wrong answer. The only thing to keep in mind is the shuffle does change the schedule order, which is what you want, but you can expect it to affect your history pattern initially. So if you see the hiccup in the pattern, it is nothing to be alarmed by.

Shuffling is just one more way MusicMaster helps you control and tailor the sound of your radio station.

By Dave Tyler

MusicMaster is a powerful and robust software, we all know that! But did you know there are many different ways of using it? I am always looking for ways to accomplish something in fewer clicks. Before you call me lazy, let me redirect by saying I am an efficiency junkie. I have been involved in the martial arts for 40 years and efficiency is paramount in successful technique. To bring this back around to music, Elvis really was a Black Belt and studied with an incredible American Kenpo master named Ed Parker who frequently used the term “Economy of Motion” to describe the process of optimal form to gain speed and power. This Economy of Motion is built into MusicMaster too!

I have said many times there are many ways to just about everything in MusicMaster, and for me at least, the “Right Click” is my secret weapon to quickly getting where I want to be in the software. Let’s take a look at what I mean.

The Info Bar

This is the place where all of our categories live and are arranged. Did you know you can right click here to pull up a variety of destinations?

This box allows you to do multiple things like see the properties of the category you clicked on or create a new category, delete a category, open the Category Editor, and edit or create Category Groups. You can also get to these locations by going to Dataset/Library/Categories. There are also options to check out Schedule Properties and the Schedule Order. The right click in my opinion is the fastest way to do this, but you can also still go to Dataset/Schedule and then choose Schedule Properties or Order too. Cool huh?

Library Maintenance Grid

Let’s open a category(s) in Library Maintenance. Right click on the header of any field and look at the array of options you have!

You have the powerful Mass Changer at your fingertips which allows you to mass change all sorts of things from adding/deleting/changing values to converting text to mixed case, etc. It is recommended that any time you choose to use the Mass Changer you make a backup of your database first in case you do not get the desired result. There is more info on the Mass changer in this blog article: https://musicmaster.com/?p=95

You can also choose the incredible Library Analysis feature here. Depending on what field you right clicked on, you will see an analysis of that field. In my example below I am looking at the Artist field and it is easy to see which artists have the most songs in the library.

Again depending on which field header you are right clicking on, you will get different information. If you clicked on your Role/Gender field you would see the percentage of Male and Female artists (as long as that field is populated) or perhaps right clicking on your Sound Code, you could see the percentage of Rock, Urban or Acoustic songs you have or any other custom codes. My colleague Brian Wheeler wrote a great blog on this topic and you can find it here: https://musicmaster.com/?p=7268.

Clock Editor

If you are building or editing a clock, a right click gives you the same options as some of the buttons above do by allowing you to Insert, Clone or Delete an element.

Rule Tree

This right click mania doesn’t stop there. Open your Rule Tree and you will find one of the most important right clicks in the program: Rule Tree Properties!

This special box allows you to bypass the rules in your All-Category folders so they won’t apply to certain categories. Why would you do this? Well you probably don’t want or need Artist Separation and Sound Code rules etc. to be performed on your non-music categories (Jingles, Imaging etc.) and if you schedule Christmas music during the season, you may want to bypass your Christmas categories because the regular rules might be too difficult to satisfy. You can then add just the rules you need in those specific category folders. Good stuff!!

Schedule Calendar

If you open your scheduling calendar and right click, you get some quick options that you may find useful.

Schedule Editor

Jump into the Schedule Editor, and if you right click on the Hour Header, you get several options including the ability to insert, delete and unschedule an element. There are also two unique options including the ability to lock the hour to prevent any further editing of that hour, or you can pick to view the format clock for that hour (You can also do this by double clicking on the hour header as well).

If you right click on an element (song, imaging, etc.) within the hour, you will see the same Insert, Delete and Unschedule options from the clock box, but here again are a couple options unique to this right click.

The first is the Scheduling Recap, which shows you the process MusicMaster went through based on your Rules, Optimum Goals, etc. to schedule each position in your log. The second is the “Audio” option which is awesome! Did you know you can listen to songs in the Schedule Editor or even Scope hours (listening to intros and segues)? This is a great way to listen to your log and see if it sounds as great as you think it does. In order for this to work you do need to set up and link your song cards to your audio, but don’t fret, here is a link to the step-by-step process to do just that: https://musicmaster.com/?p=3486.

Turnover Analysi

Let’s move to Turnover Analysis. This ridiculously powerful area of MusicMaster is chock full of great information on how your categories work, but there is more to it than just what you see. Right click anywhere in the grid and you will see all of the fields available to put in your view. Checkmark a field and it is added.

Want more information on the power of understanding Turnover Analysis? Check out this in-depth blog: https://musicmaster.com/?p=7832

These are some of the cool “Right Clicks” in MusicMaster that can help you manage your database, and control and create great Radio and TV. Just when you thought you knew it all, right?

by Brian Wheeler

I’ve had the pleasure of attending hundreds of shows in the last 35 years and with few exceptions, a live performance is my happy place. I love the energy of a crowd that is enjoying the moments created by a great live band. But live music performances are at a crossroads. Many factors are converging and something has to give.

Artists are facing greater challenges than ever before. The opportunity to make a living creating music is becoming difficult at best. Music buying is down, venues are taking bigger cuts in an effort to stay afloat, and higher costs associated with touring are driving artists off the road. COVID certainly had an impact on touring in recent years, and don’t get me started on Ticketmaster.

Some artists are certainly coming up with creative ways of combating this issue. David Lowery, front man of the bands Camper Van Beethoven and Cracker, has taken to a more practical approach to sales, marketing, and touring. Long a vocal opponent of entities such as Napster, Pandora, and Spotify, David has returned to his DIY roots, cutting out the middleman and selling his merch and music on his own. In a Facebook post in 2022, David cited a lack of ‘soft ticket’ events (corporate sponsored events), a 15 to 20 percent reduction in ticket sales, and a 40% increase in expenses when touring as the main issues faced by many bands when attempting to coordinate a tour. These days when David hits the road solo or with his band, Cracker, he’ll concentrate on high-yield/low overhead tour destinations in an attempt to break even or perhaps make a small profit on the tour. Merch sales often make the difference as to whether many artists lose money, break even, or make a profit.

David Lowery hand-packs another load of merchandise for shipping.

Tommy Stinson, formerly of The Replacements and Guns ‘n Roses, takes a similar approach. When Tommy hits the road he’ll book clubs across the United States, then coordinate intimate performances at listening rooms, garages, even fans’ living rooms in between those dates. This method minimizes travel time and costs between dates and maximizes earning potential all while generating buzz and goodwill with his modest fanbase. Before his untimely passing in 2017, Pat DiNizio of The Smithereens also toured with living room performances peppered between club dates.

Stinson plots his route

Obviously not everyone can tour living rooms and sling limited-release CDs from their homes and hope to make a living. I think it’s important to ask what CAN be done to keep the music industry viable, however. Without a vibrant music scene, the product that music-based radio stations provide suffers more and more. If an artist can’t make a living making music, they’re going to stop making music.

So what can be done? Jamie Lee Curtis recently opined that she’d like to see matinee performances, as she didn’t want to be up as late as some performances are normally scheduled. There may be a kernel of truth to this at the club level and in fact is sometimes practiced, but it also presents its own set of problems. You’ll need the venue staff there longer, which increases costs and presents scheduling issues. You’ll have to clear out the early crowd before bringing in the late crowd. Large productions will require cleanup between shows. Can you imagine having to clean up the confetti and whatever else ended up on the floor between arena shows to reset for a later performance?

The onus does not fall on the shoulders of radio entirely, but the strong connection between the music industry and the radio industry cannot be ignored. I don’t know what the solution is, but I think radio can play a role in sustaining the live music scene and music in general. It’s important that we do what we can to keep the lifeblood of so many of our stations healthy and vibrant. It’s important not only for our industry, but for our general well-being. I can’t imagine living in a world without music, and I don’t want to.

by Vicky James

It’s that time of year where we swap all of our winter fleece ‘n furs for our bright colorful florals! I typically will do a purge of things that I haven’t worn for years, pieces that are dated or things that I should’ve gotten rid of five years ago! Well ironically, this blog isn’t about old clothes, but it is about the stuff that’s sitting in your database that you’ve overlooked monthly, if not daily!

Here’s your guide to Spring Cleaning your database:

Tip 1: Cleaning Clocks

There is a way to clean up your clocks without “guessing” which clocks aren’t being used and to avoid accidentally deleting something needed!

Here’s how:

1. Click on the Clock Icon in the toolbar to open the Format Clock Maintenance

2. Click “Select” on the right

3. Select “Assigned Clocks”, then select “Assigned to Any Clock Grid”. This checks only the clocks that are being used in any assignment grid.

4. Then go back to “Select” again and click “Invert Selection”. Now only unused clocks will remain checked.

5. I suggest reviewing the checked clocks to be sure that you want to delete them.

5. After you’ve reviewed the clocks, Click delete and the unused clocks are all gone!

Rule of thumb… Anytime that you are making a mass change such as deleting clocks ALWAYS make a backup first so you can revert if needed.

And that’s how you would clean up your clocks!

Tip 2: Cleaning Keywords

It’s not uncommon for title keywords to accidentally get entered with an error or duplicate titles with different spellings. This is often found with Christmas titles, as you see pictured below.

In this example, we’re looking at the Title Keyword for “All I Want For Christmas”. Here, I’d like to have the Mariah Carey title match the other entries. Going to the Keyword Maintenance will allow us to quickly make the update.

Now, let’s navigate to finding your keywords. Click on Dataset, Library and Keywords.  Use the dropdown menu to select the keywords that you would like to check, be it your Artist Keywords, Title Keywords, Album Keywords, or any other field that utilizes a keyword. As I mentioned, in this case we will update the Title Keywords. Use Find to start typing “All I want for Christmas” and it should find both versions of the keywords shown above: “All I want for Christmas” and “All I want for Christmas is You”

Now, you can edit the keyword you want to change to match the other one. In this case, I’ve added “is You” to the end of “All I want for Christmas”. You’ll be prompted with a message that indicates there are now two identical keywords, asking “Would you like to combine these entries?” Select Yes and it will combine the two Title Keywords and update any songs that had the keyword that was changed.

Also in Keyword Maintenance, you can also use the Tools drop down menu to select “Remove Unused Keywords”. This would delete any incorrect or leftover keywords that aren’t currently assigned to any songs.

For more on Keyword Maintenance, check out this blog: https://musicmaster.com/index.php?p=7817

As a Bonus Spring Cleaning Tip… You can use Purge to declutter your databases of old deleted items that were removed from your database, like library, clocks, keywords, etc. Think of it like emptying the Recycle Bin. Purging is found under the Tools menu and if you look closely in the left corner as the resulting process completes, you’ll see how much of your database was cleaned up.

Should you have any questions please reach out to your MusicMaster Scheduling Consultant.