MusicMaster Blog

By Dave Tyler

I am sure you’ve noticed that just about everything these days is customizable to your preferences. MusicMaster is no different. Some of us spend many hours a week in front of our computers using MusicMaster, so wouldn’t it be great if you could make it look just how you wan it to? Well…YOU CAN!

Of course you can color and style your categories by going to Dataset/Library/Categories and then choosing the Properties button.

You can even add your favorite picture or station logo to the background of the main window by going to Tools/Options/Dataset Identification.

And just like that my sweet looking logo is right there!

But wait, there is even more ability to customize in the Tools/Options area. See where it says Theme/Display Options? That’s the spot.

The title of this blog was inspired by the Prince song of the same name, so let’s dig in to some of the cool premade themes the MusicMaster team already has ready for you to use. Let’s start with “Purple Rain”….pretty cool don’t ya think?

I think it is pretty cool that there are several premade themes for you here to explore and play with.

For those of us that like simple, then you can choose No Theme. Or if you recently updated to version 8 from let’s say version 6 you might prefer the old style of icons you had in 6. Selecting “Previous Style” will get it back to that look for you.

We’re in radio…. This is supposed to be fun right? I love it when I am helping a client and I see that they have totally made the program to look the way they want to see it. I have seen some crazy color schemes, etc. We spend a great part of our lives working and cultivating the sounds of our radio stations. Enjoy it….your way!

by Vicky James

Last time we connected I shared with you a How-To on cleaning up your clocks. Well, this time around I wanted to take that discussion a bit further. I had a client reach out because he was working on creating a new HOT AC format but was totally bummed…. Why? This guy absolutely loved the clocks that he’d created from his Mainstream Station, which included the lognotes and traffic breaks that would be literally the same in the new station with only a few modifications.

There were a couple of ways that he could’ve done this. Had he cloned the old database and wiped it clean, all of the work he’d done in the new database would essentially be lost. So I suggested he use the Export and Import Clocks feature, which was totally unbeknownst to him, and we were able to save his work!

Let’s navigate to the Clock icon in the toolbar, which opens the Format Clock Maintenance panel.

Here you will select the clocks that you want to export.

Set the destination to Save the exported clocks to.

Once they are saved, the number of clocks exported will confirm.

Now let’s open the database that you would like to Import the Clocks into.

Once open, let’s go back to the Clock icon to again open up Format Clock Maintenance.

This time, click Import.

Now, you will click on the gray icon to navigate to the location of the saved Exported Clocks.

In this case, I assigned a New Unused Clock Code since I didn’t have any clocks in this database yet, but you can also overwrite existing clock codes if you want.

Once you select OK, the clocks will be imported into the database as seen in the image below, and you can move forward in making the modifications needed to the clocks.

If you have any further questions about how to Export or Import Clocks in MusicMaster, contact your Music Scheduling Consultant for more in-depth guidance!

by Brian Wheeler

There are a good number of ways to manage rotations in MusicMaster. Hour rotation rules are a powerful tool to correct wayward rotations of a category. One such rule is the Shift Rotation rule. The concept is fairly straightforward. You can define the shifts your station employs, then ask MusicMaster to encourage the songs that are scheduled to find different shifts when scheduling. But is this concept outdated?

I discussed this very topic with our own Founder and President, Joe Knapp. He originally broached the subject in a conversation regarding rotations in general. We both agreed that ‘destination listening’ seems to be a rare thing these days. Listener habits are simply not that regimented anymore, and if they are, it’s more than likely going to be due to listeners tuning in for a talk format. There are exceptions to this of course. But even if you do have jocks that warrant shift rotation rules to protect rotations, it’s important to be aware of the limitations of a shift rotation rule.

Let’s take a look at a typical shift rotation grid. To use a shift rotation rule in its pure form, you must first establish your shifts. A typical setup may look like this:

In this case, overnight is shift 1, mornings are shift 2, middays are shift 3, etc. Once the shifts are established, you can now ask MusicMaster to ensure that songs that play in one shift do not return to said shift until that song has been scheduled in X other shifts. Pretty simple stuff, right? But what if a particular song plays at 2:57pm, then plays at 3:08p the next time it plays? As far as the shift rotation rule is concerned, this is a perfectly legal move. This is why one must not use shift rotation as your sole source of rotation protection. It’s a fine start, but it shouldn’t be the only hour rotation rule you use if you’re using hour rotation rules at all.

Since we’ve arrived at the notion that most listeners aren’t destination listeners, is the shift rotation rule a tool of the past? Not necessarily. You can also use the shift rotation rule to protect regions of the day. The shift rotation rule doesn’t necessarily have to mirror your actual shifts. You can set up your shift assignment grid to simply reflect 3-hour windows of time, for example. See below:

In this setup, we’ve regionalized the day without necessarily defining actual on-air shifts. The purpose of this would be to keep the songs moving into different areas of the day without specifically confining the songs to proper shifts. Note the overlap of 11p into the first two hours of the ‘overnight’.

Here’s another grid that I’ve employed at stations I’ve programmed. This grid is a bit of a hybrid of the actual shift rotation grid, but I’ve created a shift for drive time. The idea is to mainly protect the drive times in the morning and evening. If I’ve played a song in EITHER the morning or afternoon drive, I want the song to play in X other regions before it returns to drive time.

It’s important to mention that these rules are quite effective when set up mindfully. You’ll not want to apply a shift rotation rule to a category that is only used in limited hours, for example. Doing so can choke out a category and cause MusicMaster to no longer be able to schedule them. For this reason, it’s suggested that these and any other hour rotation rules are applied on a category-by-category basis, or perhaps using a rule group to isolate specific categories that must adhere to the hour rotation rules. I also recommend setting a Max Days setting on these rules, which essentially ‘lets MusicMaster off the hook’ by establishing a day in which the rule no longer has to be enforced. Let’s face it, sometimes there’s an expiration on rules, as many days have rolled by and the importance of advancing the song into a different shift takes a back seat to getting the song played again.

In most cases, my recommendation is to set individual hour rotation rules for each category as one size rarely fits all. As always, if you have questions regarding shift rotations or any other hour rotation rule, reach out to your Music Scheduling Consultant here at MusicMaster!

by Paul Ziino

Starting in MusicMaster Pro 8.0.11, you can change the default sort order of your library when you open categories via the Info Bar. By default, MusicMaster’s library sorts by Song ID, the internal number that keeps track of your songs. Song ID started at 1 with the first song added. The second song added was 2, and so on. Once a song is deleted, its Song ID is never repeated in the library.

With this new feature, you can change that default sort order. If you’d rather your library opens alphabetically by Artist or by Title, you can make that adjustment. Go to Tools/Options and under Library Editor Options you’ll find Library Layout Defaults. Here you can pick a different field (instead of Song ID) for the Library Maintenance Default Sort Field.

If you leave the setting at [None] there will be no change. But if you change it to Artist, now when you double-click a category from the Info Bar list, that category will open sorted as you’ve indicated. Maybe you want the library to sort by Title? Or what about by your automation asset code? Or any other field in your data. Whatever you desire, you can set it.

For assistance with this or any other MusicMaster items, call or email your MusicMaster Scheduling Consultant today.

by Paul Ziino

Looking at the Schedule Editor, have you ever wondered “Who did that?” Here is a quick and easy way to find out.

First, you need to make sure that Dataset Security is turned on under Tools/Options/Dataset Security (as well as Users and Rights). This means each user will have a unique username and password for logging into the database. Once that is done, you can see who has made changes and when within the schedule editor.

There are three fields you’ll want to add to your Schedule Editor view: Schedule:Manual, Schedule:Changed By, and Schedule:Last Change.

Now that your fields have been added to the view, you can see that Schedule:Changed By will tell us who made the last edit in the hour. Schedule:Last Change tells us when that edit was made. In the Schedule:Manual field, you will see a capital M on any position that was edited (not scheduled by the automatic scheduler).

You need to display Hour Headers via the Show/Hide Elements icon in order to see the Changed By and Last Change field information.

Here we see Tom made the last changes at 3:28pm.

In the next picture, we see that Cindy made the most recent changes to the hour.

There’s also a handy feature to see what changes were made between the time you exported your log vs. the time your log was reconciled. You can do so with the History Snapshot.

At any time in the Schedule Editor, you are able to create a snapshot of the log by clicking the camera icon to Compare current history to a saved snapshot.

The first time you click the icon in a schedule you’ll create that snapshot. You can also set MusicMaster to automatically create a snapshot upon export.

Once the snapshot is created, you can compare it to the log as it stands by clicking that camera icon in the schedule editor again. Then click Compare. Your display will allow you to Show All, Show Changed items, or Show Unchanged items. Here’s a sample of the Changed Items. Note, hours with no changes will just display hour headers in this view.

Need a hand setting any of this up? Make sure to contact your MusicMaster Support Consultant. They have the answers you seek!

MusicMaster Pro 8.0.11 is now available to you under Help, Check for Update. Key changes are as follows:

You can now set the default sort order when opening up song lists in Library Maintenance from the Infobar. This is located in Tools, Options under Library Editor Options, Library Layout Defaults.

You can now adjust the way the Schedule Editor matching value search functions (Ctrl-1/Ctrl-2) work when you are searching a multiple keyword field. The choices are Primary Keyword Only, Match Any Keyword or Match All Keywords. This setting is in Tools, Options under the Schedule Editor Replacement Song Options.

When using the Scheduling Recap function in the Schedule Editor, you can now choose to do this by Song ID to see all attempts to schedule a song, or by History ID to just see all attempts that were made to schedule a specific element.

You can now force a confirmation prompt when you try to drag a song in Library Maintenance to a Song List on the InfoBar and that song is already in the selected Song List. g.

If you pause the Audio Player and then switch to a different song before resuming playback, the play button and F12 will start playing the new song, but clicking the pause button again will resume the paused song.

Improved the speed of loading data in the Scheduling Calendar

You can find the full list of changes under Help, Release notes. Please contact your MusicMaster Scheduling Consultant with any questions.

How to Make 56,000 Oldies Sound Like a 590-Song Format

by Joe Knapp – Founder/President, MusicMaster

Listen to MusicMaster Oldies, streaming now on Live365, TuneIn, and iHeart, and you’ll hear something that sounds like a tight-formatted oldies format. But listen long enough and you will hear over 56,000 songs. How long do you have to listen to hear them all? Maybe ten years.

You can also hear it using the pop-out player on the MusicMaster Oldies Blog.

There are about 2,500 average listeners (and growing) and each of them listens for an average of one hour. The concept is based on a blend of philosophies. Terrestrial radio stations build cume by playing only the hits. Internet streams often go the “long tail” route and play everything under the sun. MusicMaster Oldies plays only the hits, but occasionally blends in one of those deeper cuts using imaging to turn them into special features.

Here’s how it works.

There are actually 591 songs in the active rotation, excluding songs by the Beatles and Elvis.

There are five songs in a Super Power category and you’ll hear one of them every hour. That’s five-hour rotation. These are specially selected “core” songs that are ultra-familiar and timeless music. Using Auto-Platooning, one of these songs is replaced every Sunday with the most rested song of the same type from the A-Power category. This keeps things tight, but fresh. It takes five weeks to replace all five songs, and just under two years to cycle all the “core” songs from A-Power into this SP-Super Power category.

The A-Power category has 173 cream-of-the-crop oldies from 1955-1973 and we play ten of them every hour. That’s a 17-hour turnover. 94 of these songs are marked as “core” and the other 83 are not. Every day, using Auto-Platooning, three of the non-core songs that have played the most are replaced with three from the AX – Resting A category that have rested the longest. Each non-core song rests for about three months before swinging back into action. The core songs never rest.

The B-Secondary category contains 274 songs and we play seven of them every hour. That’s a 1-day 15-hour turnover. Ten of the most played songs are swapped with ten from the BX – Resting B category that have been resting the longest. It takes about six months to cycle all these songs in and out of rest. You can barely notice these swaps because they happen very gradually!

The C-Spice category contains 134 songs, and we play one per hour. That’s a 5-day 14-hour turnover. Ten of these songs are also swapped with the most rested songs in the CX – Resting C category every day. It takes about six months for all of them to swap in and out of active rotation.

The three “rest” categories contain 237 (for A), 1324 (for B), and 1689 (for C) songs.

Here’s an example of songs you might hear in each category:

• A Core: Association – Along Comes Mary
• A Non-Core: Bee Gees – I’ve Gotta Get A Message To You
• B: Beach Boys – Good Vibrations
• C: Alice Cooper – Elected

The Beatles and Elvis have a ton of material and their familiarity and mass appeal make their songs somewhat interchangeable.

There are two Beatles and Elvis categories, Primary and Secondary, that alternate every hour. That’s a total of four categories. In each hour you’ll hear one from a Primary and one from a Secondary. There are 67 songs in the Beatles Primary (5-days 14-hours) and 274 songs in the Beatles Secondary (22-days 19-hours). There are 45 songs in the Elvis Primary (3-days 17-hours) and 239 songs in the Elvis Secondary (19-days 21-hours).

But where are the other 55,000 plus songs? Good question! They’re in separate categories that rotate with associated imaging in a Format List. Only one of these categories is called for every hour, and it takes 15 hours to hear just one song from each. Here are the names of these specialty categories and an example of what’s in them:

• Buried Treasure: Beach Boys – Wendy
• Undiscovered Gold: Bob Dylan – Highway 61 Revisited
• Euro-Gold: Adam Faith – Cheryl’s Going Home
• Doo-Wop: Herb Lance and the Classics – Blue Moon
• Garage Rock: Next Five – Little Black Egg
• Teeners: Ginny Arnell – I Wish I Knew What Dress To Wear
• West Coast-Surf: Lively Ones – Pipeline
• Rock Classics: Jimi Hendrix – Fire
• R&B Gold: Bobby Bland – Call On Me
• Motown: Marvin Gaye – Stubborn Kind Of Fellow
• Rockabilly: Carl Perkins – Pink Pedal Pushers
• Country Classics: George Jones – White Lightning
• Nice and Easy: Frank Sinatra – The Lady Is A Tramp
• Old Gold: Doris Day – A Bushel And A Peck
• Novelty Songs: Playmates – Beep Beep

There are only two Format Clocks that alternate every other hour, just to flip-flop those Beatles and Elvis categories. Here’s what one of them looks like:

• Station ID
• SP – Super Power
• B – Secondary
• A – Power
• C – Spice
• A – Power
• BS – Beatles Secondary (or Power)
• A – Power
• B – Secondary
• A – Power
• B – Secondary
• A – Power
• B – Secondary
• A – Power
• Format List: New Oldies Spice Categories (Two elements, imaging first, then rotating through:)
• BT – Buried Treasure
• AOR – Rock Classics
• CTY – Country Classics
• EG – Euro-Gold
• NOV – Novelty Songs
• RB – R&B Gold
• OG – Old Gold
• UG – Undiscovered Gold
• GR – Garage Rock
• DW – Doo-Wop
• TE – Teeners
• WC – West Coast / Surf
• RY – Rockabilly
• MOT – Motown
• NE – Nice and Easy
• A – Power
• B – Secondary
• A – Power
• EP – Elvis Primary (or Secondary)
• A – Power
• B – Secondary
• A – Power
• B – Secondary
• Hour Timing: 59:40 – 60:20

Each clock ends with an Hour Timing marker and an Hour Timing rule is applied to all categories. This keeps each hour within plus or minus 20 seconds of 60 minutes. I run Ready Check before exporting to make sure each day isn’t over or under scheduled. That never happens!

There are a few other tricks hidden under the hood. When I schedule music, I do one week at a time using ganged pass orders and scheduling just the SP-Super Power category first for the entire session. Then I run a second pass to schedule everything else, this time scheduling each hour before going on to the next hour. The A, B, and C categories are scheduled first, then all the others. There are never any unscheduled positions, and log editing is never required. It takes about an hour to schedule each week.

The rules are very simple because I lean on Optimum Goal Scheduling to do most of the heavy lifting.

Of course, this same concept should work for just about any gold-based format if you dare to try it!

If anyone has any suggestions for me that might improve things a bit, please let me know. Just don’t suggest that I play fewer songs! This is still a work in progress as I add even more songs to the specialty categories and remove songs that just weren’t very good (probably payola adds).

By Jesus Rodriguez

Did you know that MusicMaster isn’t only for scheduling music? While you may already be aware that MusicMaster can be used for scheduling talk shows, like morning drive or even a full talk radio station, the topic has come up frequently concerning sports. There are now more clients that are partnering with their local sport franchises of every level from youth sports to professional for game broadcast. The question coming up a lot lately is, “How do I create a clock for a sports broadcast?” In this blog, I hope to show you a very basic sports clock using the log notes element and some additional categories as a suggestion for sweepers or bumper music.

Sample MusicMaster Sports Clock:

Quick disclaimer, most sports will be longer in length than one hour and may require multiple clocks. The sample above is a basic sports clock with shorter play periods/quarters for basic math and understanding.

The two main clock elements (although you are welcome to use others) are lognotes and fixed positions. You will replace the lognote shown above with your own description if you wish and most importantly, with your automations commands for things like turning off the live feed channel, going back to the live feed pod, commands for your commercial breaks (which will be identical to what you are already using now in your music clocks with the minor time modification if required), and sync commands.

The lognotes represent the portions of the live show, while the fixed items are your show’s sweepers and bumper music, which is optional. There you can also include song categories if you plan to incorporate them into your show to still have a feeling of your music station being represented during a sports broadcast.

If you have any questions or need assistance, please contact your MusicMaster support representative.

By Chris Hulsether

You want to get a little spicy with your playlist, but need to control that spice so everything balances well. Just like balancing the flavors of a great street taco: not too spicy, but enough spice to know it’s there. On one hand, you can use the Random element, but it is random and will schedule any of your selected categories, with no rhyme or reason to what categories get scheduled. Or you can use Format List elements, but unless you do a lot of different patterns the same pattern can get predictable.

How about Proportional elements? This can give you a little spice and a way to control it!

I would recommend this for gold formats or gold categories, if you have a few different ones to choose from.

Today’s country stations and even some CHR’s are starting to spike in more and more “Old” Gold into the playlist, and I am all about it! You get that occasional Garth Brooks “Friends in Low Places” that pops up out of nowhere. Or a classic Britney Spears song for that CHR.

This is the way you can use the Proportional element. In my example, I set it so that 80% of the time, you get a familiar song from Power Gold. But 20% of the time, you can have it go to a “Throwback” Category where you will have an older Garth, George Strait or Alan Jackson song pop up. If you add this once or twice in your clocks all day, you will sometimes get that random throwback in your day that gives that “Oh Wow I haven’t heard that one in forever” feel to your station. It also won’t be predictable when it schedules, and you control what that proportion is so it’s not too much or too little.

So how is it done?

Take a clock and change an Element position and make it Proportional.

You set the percentages in the Element Properties. I have a 4 to 1 ratio meaning 80% of the time it will be Power Gold (PG), 20% Uber Gold (UBG). You can use whatever ratio you like and use as many categories as possible that you want in one element.

Now, this doesn’t mean that you’ll always hear four PGs in this position and then a UBG. Rather, over the course of time, you’ll have a 4:1 ratio of PG:UBG in that position. You could get five or more PGs before a UBG comes into that clock position. But, over time, that requested ratio would be realized.

Over time, this will schedule that random throwback song in different places and different times based on your clock setup, and the rules for that random category will still apply, just like any other element.

You can use the History Browser and see how many “Throwback” songs scheduled and see the different hours they are popping up, so you can tell if it’s too spicy or if it needs a little more.

by Dave Tyler

I get a call about once per week where a programmer is asking if it is possible to “Shuffle” the schedule order of a category. The answer is a big YES. To keep it simple before taking a deeper dive, to do a basic “Full Shuffle” go to Dataset/Schedule/Schedule Order and click on the “Arrange Songs In This Category” icon. You can also right click anywhere in the Info Bar and choose Schedule Order as well.

The next box that pops up defaults to the “Full Shuffle”. The Full Shuffle is simply a random shuffle of the category. Sometimes folks will choose this when they begin to sense a predictable pattern of a category and just want to freshen up the order. You can choose a single category or multiple categories.

It is important to note that if you are a song history buff and love looking at your rotations and histories and seeing that nice wave of a song moving through hours and quarter hours, that a shuffle will disrupt that pattern briefly upon the next scheduling session because the order has changed and therefore the pattern has changed. It will plane out again as you continue to schedule.

A full shuffle is kind of a generic shuffle just to mix things up, but MusicMaster offers many more options when it comes to how or what you shuffle. Clicking on the dropdown menu, you get these incredible options.

A quick look in the robust MusicMaster “Help Section” defines what each of these does.

For more information on how to use our great Help section check out this blog post: https://musicmaster.com/?p=8397

One of my favorite shuffle options is the “Optimize By Field”. If you have a new library and are adding a bunch of songs by a single artist, or perhaps your format has a huge amount of “Featured” artists on songs and it is a challenge to schedule because of this, then this is a pretty amazing feature. Using the example above, if I “Optimize by Field” and choose “Artist Keywords” it will separate all the songs by each artist as far apart from each other in the schedule order as mathematically possible. So, if you’re a Classic Rock station and just added 50 Rolling Stones songs to a category, then this will separate them from each other to make scheduling easier. My other example was featured artists on songs. Just about every format from Latin to R&B, Country to CHR is inundated with featured artists. When Optimizing by Artist Keyword, MusicMaster tries to optimize all of the artists on the song. Just plain cool! Now of course if you add 50 Rolling Stones songs, they are not going to schedule back to back even if they are in that order in the Schedule Order because of Artists Separation rules and others. But by shuffling this way, it makes the process easier from the start because the order is more natural and comfortable. Speaking of the difficulties of featured artists, here is a link to a blog with some cool ideas and solutions to deal with this: https://musicmaster.com/?p=7733

Another question I get a lot is “How often should I shuffle?”. There is not really a black and white answer to this. You don’t need to shuffle ever, but you may want to shuffle for a variety of reasons, many of which we discussed above. If you add a bunch of new music or feel like you are hearing the same songs scheduled near each in a similar order, then you may choose to shuffle. It really comes down to your philosophy and there is no wrong answer. The only thing to keep in mind is the shuffle does change the schedule order, which is what you want, but you can expect it to affect your history pattern initially. So if you see the hiccup in the pattern, it is nothing to be alarmed by.

Shuffling is just one more way MusicMaster helps you control and tailor the sound of your radio station.