MusicMaster Blog

By Dave Tyler

We have all been there. After years of programming a station, the decision has been made that you are flipping formats, stunting a format change, or perhaps you are about to enter the Christmas season and really, really don’t want to have to create all brand-new clocks just for 4-5 weeks of programming. Or perhaps you just want to make changes to the clock that won’t go into effect for a couple of weeks and want to work on them without messing with the current grid.

Wouldn’t it be nice if you could copy the current assignment grid and clocks into a new assignment grid populated with newly named clocks that are clones of your current clocks? You could then make adjustments in these clocks and this grid without messing around with your current working clocks and grid. With MusicMaster you can!

It is important to note before moving forward that you can also “Clone” your current database if you were flipping formats and have a safe “Sandbox” version to make your changes in until you are ready to go live. (Here is a link to an article I wrote on that: https://musicmaster.com/?p=6780). Or, you can use the Format Scheduler as another lane to plan ahead for holiday or specialty programming days. For more on using the Format Scheduler, check out this top-notch blog by Senior Technical Support Manager Paul Ziino: https://musicmaster.com/?p=757 .

In my example today, to keep things as straightforward and easy to understand as possible, I will be copying my grid so I can program my Christmas music. But keep in mind, there are multiple reasons why you might want to do this. In my example below, you can see my Christmas categories and my current grid using my normal categories for regular programming.

There are 14 unique clocks in this grid that I use on a weekly basis for my regular scheduling. If I start making changes that will only be used temporarily, then I will need to note those changes, so I don’t miss anything when I return to regular scheduling. In my opinion, this is like laying landmines for myself. I don’t know about you, but when I’m falling asleep, I have some of my best ideas as my mind relaxes. I have learned that 99% of the time when I convince myself I will remember this earth-shaking idea in the morning, I completely forget it. I used to keep a pad of paper by the bed, but now I just speak the idea into “Memos” on my phone. So, the idea that I will either recall the changes or even remember where I put my notes on the changes is a risk I am not comfortable with.

So, I have decided in this case I would love to copy the entire grid to a new grid that I can work on. But hold on a second, I would still need to make new clock names right? Yep, but MusicMaster has that handled. After clicking on my Clock icon on the toolbar to pull up my Format Clock Maintenance window, I can choose to “Copy” my assignment grid. Because I also need new clocks, I can check that box too. But wait there’s more!!!! I can choose a character I would like these new clocks to be prefaced with. In my example, I am using the letter “X” for all my Christmas clocks.

Look what happens when I click OK.

I have a new Christmas grid filled with the same clocks as my regular grid, but I can now adjust and manipulate them for my new/upcoming programming needs. I can double-click on a clock and begin making the necessary changes, and once complete, I can make this grid active when needed and hit the ground running.

There are a lot of reasons why you may find this a useful tool. I find that because I use lognotes and time syncs and special elements in my database, recreating those for a full grid can not only be exhausting, but it is easy to miss something. If I know my grid is solid and works well week in and week out, then that is some solid footing to use as my foundation for adding changes.

I realize some of you may have a huge amount of clocks, and you might not even know if you need them all. Doing some housekeeping on clocks and grids can be a great move too, and I would advise checking out this incredibly complete blog on how to do that written by my colleague Vicky James: https://musicmaster.com/?p=8665 .

As always, if you have any questions, MusicMaster support is here to help.